Implementation Strategy
The overhead rate increase will be implemented over two years:
January 1, 2005, 35% is the applicable rate; January 1, 2006, 40% will
be the applicable
rate. The Facilities & Services Advisory Committee will be charged
with reviewing and approving such rates on an annual basis.
• A subcommittee of Facilities & Services Advisory Committee determined
that the methodology used to calculate the overhead rate increase was reasonable
based upon the review of information as presented.
• A clearly defined methodology for calculating and approving such rates
will be developed by Facilities & Services in collaboration with an implementation
team consisting of representatives from key campus constituencies, the University
Office of Business & Financial Services (OBFS), the Office of University
Audits and the Facilities & Services Advisory Committee.
Division of Responsibility
documents will be reviewed.
•
The Division of Responsibility documents were created with the purpose to
identify the responsible funding source for maintenance and repair of building
systems. In the overwhelming majority of cases these documents have not been
reviewed or updated in upwards of 10 years. It is the intent of Facilities & Services
to form a committee to review these documents and develop a systematic and
reoccurring review process. This committee will include input from the campus.
Building Standards
will be reviewed.
• We understand that although there is a variance process, it is inadequately
lifting departments’ financial burdens to meet their short-term
programmatic needs. We appreciate that often the expected life of a remodel
is less
than the design required to meet our building standards. Essentially
you are overbuilding and paying for years of longevity that you will
never
use. The committee will review these standards to identify instances
where compromises can be made without compromising the integrity and
longevity
of crucial building systems and components.
In addition,
key performance indicators will be established to insure that services
are being provided
in the most cost-effective manner
possible.
• We appreciate that our campus customers have options for most maintenance
and construction services they need. In an effort to remain competitive,
we will need to become more efficient, delivering services in less time.
Aside from our desire and commitment to being the provider of choice for
the services we provide, we cannot afford to have demand drop as a result
of this rate increase, which would be a certainty under normal supply and
demand conditions.
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