A copy of this statement accompanies each academic contract.

ARTICLE IV. EMPLOYMENT POLICIES

Section 1. TERMS OF EMPLOYMENT OF ACADEMIC AND ADMINISTRATIVE STAFF

(a) The terms of employment of the academic and administrative staff, as defined in the University of Illinois Statutes and The General Rules Concerning University Organization and Procedure, shall be explicitly stated by the nominating officer, indicating that services are required for:

(1) the academic year, which shall consist of two semesters.

(2) twelve months, including allowable vacation.

(3) the summer session.

(4) other stated periods.

(b) The teaching staff shall generally be appointed with services required during the academic year and shall be free for other employment, either in the University or elsewhere, during the summer months, except that they shall report for any departmental meetings before the first day of instruction and the preparation of materials and reports for the academic year. No vacation benefits accrue on appointments with services required during the academic year.

(c) The administrative, research, and extension staffs generally shall be appointed with services required for twelve months, including allowable vacation. Vacations shall be cumulative to a maximum of 48 working days. Allowable vacations shall consist of 24 working days at the percentage of the appointment, unless otherwise specified. Vacations taken during the holiday recesses, other than the actual holidays recognized by the University, shall be considered a part of the annual vacation allowance of 24 working days. Holidays recognized by the University shall be New Year's, Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas, and such other days as may be determined by the President of the University.

(d) Minimum salaries shall be determined by the Board of Trustees for the various ranks upon recommendation of the President of the University. The minimum for eleven months' service (i.e., twelve months with allowable vacation) shall be two-ninths greater than the minimum for the academic year.

(e) Procedures for the determination of compensation for services for periods less than the full academic year shall be approved by the appropriate Chancellor and by the President and published in the business procedures and policies manual at the campuses.

(f) Members of the staff required to render services during the academic year may be employed in the Summer Session, or to perform research or other services during a period not exceeding two months, and receive, for each month of such service, additional compensation at the rate of one-ninth of the full time rate paid for services required during the preceding academic year. Such employment may be for longer periods during the summer only upon the advance approval of the Chancellor. Staff members required to render services for twelve months, with allowable vacation, shall not receive additional compensation for services rendered during the summer. For staff members rendering services partly applied only to the twelve months' portion. (also see policy on summer appointments in Section IX/C.)

(g) Full-time employees shall not receive compensation for services in excess of a normal schedule within the University except for a reasonable amount of instruction in continuing education courses or grading of special examinations (outside regular course work), all to be done on off-duty hours.

(h) Exceptions may be made to this rule only with advance approval of the Chancellor. These exceptions should be held to a minimum.

(i) All staff members rendering services on a twelve months basis with allowable vacation shall be compensated in equal monthly installments.

(j) Staff members, with the exception of assistants, rendering services during the academic year shall be compensated in twelve monthly installments or on a pro rata basis for shorter periods. Assistants shall be compensated in monthly installments during the period over which services are rendered except for teaching assistants who may elect to receive their compensation for each academic year of service in twelve monthly installments.

(k) In case of termination of service of members of the academic and administrative staff through death or resignation, the following rules shall govern the determination of salaries:

(1) Services required for twelve months, with allowable vacation:

(a) Salary payments shall stop on the date of termination of service.

(b) A pro rata share of earned vacation and sick leave shall be paid if the appointment terminates before the twelve-month appointment ends.

NOTE: Please refer to the annual Academic Communications from the Vice Chancellor for Academic Affairs regarding vacation and sick leave for academic staff.

(l) As deemed necessary by the Directors of the Health Services, new employees may be required to be immunized against communicable diseases. Employees of the University whose duties require them to handle food products shall be subject to periodic medical examinations given under the supervision of the Directors of the Health Services and no individual shall be employed in duties of this nature who shows evidence of any communicable disease.

(m) Failure on the part of an employee to take any required physical examination, or to present evidence of freedom from tuberculosis or immunity to smallpox, after being notified to do so, shall serve to make the University employment contract inoperative and salary payments shall cease.

(n) Please refer to the Campus Administrative Manual, Section IX/C, regarding notices of non-reappointment for non-tenured faculty and academic professional staff.

Further questions concerning this policy should be directed to the Office of Academic Human Resources, 333-6747.