GUIDELINES AND PROCEDURES FOR AN AGENCY OR ORGANIZATION
REQUESTING ALLIED STATUS

The policy outlines the guidelines and procedures for an agency or organization requesting Allied status, and the benefits afforded Allied agencies and organizations by the University.

1. Conditions Under Which Allied Status May Be Granted For the purposes of according benefits, Allied status may be granted an agency and organization that is categorized as a governmental (state) agency (local) or a professional/technical/independent organization.
   
   1. Governmental Agency (local) - State is defined as a governmental agency directly associated with the University that supports specific aspects of the University's program and is located in the Champaign-Urbana community.
   2. A professional/technical/independent organization is defined as an organization whose activities contribute directly to the University's program.
      
      
2. Attributes Which Such an Agency or Organization Must Have to be Considered for Allied Status
   
   1. It must occupy University facilities or be located in the University of Illinois Research Park or Incubators (except a governmental agency).
   2. The agency or organization must not be receiving state funds for the services or benefits to be provided under Allied status.
   3. The agency's or organization's request must be sponsored and supported by a major University unit or office. The basis for such sponsorship must be a cooperative and beneficial relationship between the agency or organization and the sponsoring unit. The sponsoring unit must justify the need for the Allied status benefits to be accorded the agency or organization and must identify discretionary funds under its control that it will use to meet the cost to the University of various benefits accorded the agency or organization under Allied status.
   4. Individuals do not qualify for Allied status. Only as members or employees of agencies or organizations granted Allied status may they share in the benefits accorded or avail themselves of the services made available by the University to that agency or organization.
   
   To meet the requirement outlined in (C) above, a letter of agreement should be developed by the sponsoring unit and the agency or organization requesting Allied status stating the following:
   
   1. The nature of the cooperative relationship existing between the two (what services are being rendered to each by the other).
   2. The benefits accruing to each from this relationship.
   3. The specific University benefits that are desired by the agency or organization requesting Allied status.
   4. The cost of such benefits to the University and the source of funds from which the sponsoring unit will meet those costs.

   This letter should be addressed and forwarded to the Office of the Executive Director, Facilities & Services, 1501 S. Oak Street, Champaign, Illinois 61820. If the request is appropriate, it will be forwarded to the President of the University for his review and approval.

3. Benefits Which May Be Granted to Employees of an Allied Agency or Organization

   1. Identification cards for the agency's or organization's employees.
   2. Tuition and fee waivers.
   3. Access to the Faculty/Staff Directory.
   4. Access to University parking facilities at the same rates charged faculty and staff (if the organization is housed in University facilities).
   5. Access to Division of Intercollegiate Athletic events at the same rate charged faculty and staff.
   6. Access to recreational facilities at the same rate charged faculty and staff.
   7. Access to cultural entertainment events and programs at the same rate charged faculty and staff.
   8. Access to MTD same as faculty and staff.

   Such benefits will not be extended automatically to all Allied agencies or organizations, but will be subject to the request of the individual agency or organization and the approval of the University.
   
   Access to University services and enjoyment of benefits by Allied agencies or organizations and their employees will depend upon the degree of relationship to the University's educational program, the proximity of the agency or organization to the campus, and the current availability of those services or benefits. Conclusions as to the degree of that relationship will be drawn from the letter discussed in Item II.

4. Benefits Which May Be Granted to the Agency or Organization Itself If Allied Status is Granted

   1. A Governmental Agency (located on campus)
      
      1. Access to all University departmental services which operate on a revolving account basis.
      2. Access to the University mail delivery service.
      3. Access to special insurance programs as are developed by the Insurance Office.
      4. Establishment of a University account number.
      
      All such services will not be generally extended to each Allied agency, but will be subject to the request of the individual agency and the availability of the services.
      
   2. A Professional\Technical\Independent Organization\Organization Located in the U of I Research Park or Incubator
      
      In general, these organizations may be accorded those benefits listed above under Item IV. They may use the campus mail delivery service as outlined in the Campus Administrative Manual policy VII-A-2; services to registered organizations.

Questions concerning this policy statement should be directed to the Office of the Executive Director, Facilities & Services, 333-2500.

Please see Attachment for Allied Status Approval Form
Attachment is in .PDF format and will require Adobe Acrobat Reader to download

Date Revised: Ferbruary 8, 2006
Date Issued: June 15, 1993
Approved by: Executive Director, Facilities & Services
Public Relations, Records and Information: Section III - 19